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• Architectural Modifications: Provide forms and procedures to owners who wish to modification requiring prior Board of Directors’ approval.
- Amendments: Assist Board of Directors and Legal Counsel into amending the Governing documents of the Association and implementing any new regulations thereafter.
- Annual Meetings: Assist Legal Counsel in preparation of the Association’s Annual Meeting as per Governing Documents.

• Bidding of Contracts: Provide bidding services to the Association as per work specification.

• Building Enforcement Violations: Receive and act upon any Building Enforcement Violations assessed to the community.

• Fire Department Violations: Receive and act upon any violation assessed to the community.

• Inspections of Property: Make regular, planned and unplanned visits to the property according to the Management Agreement.

• Insurance: Assist the Board of Directors and/or their Insurance Committee with their annual insurance bidding.

• Maintenance Personnel: Provide guidance, management and supervision to all Association employees according to the mutually agreed upon guidelines.

• Management Personnel: Provide roving and onsite State Licensed Association Managers and secretarial services.

• Mass Mailings: Prepare and send to each owner community updates and/or documents affecting the Community.

• Notary Services: Offer at no additional charge notary services to our Associations.

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• Accounts Payable: Record invoices and prepare checks from appropriate account item and deliver to Board of Directors.

• Accounts Receivable: Bill, collect and deposit maintenance assessments and other charges.

• Budgets: Prepare preliminary budgets for the Board of Directors’ review and coordinate the Budget Meeting as per Governing Documents.

• Delinquent Accounts: Provide monthly delinquent report to Board of Directors.

• Demand Letters: Mail demand letters to owners past due on their accounts on a monthly basis.

• Financial Statements: Prepare monthly/quarterly financial statements including Balance Sheet, Income/Expense Statement, General Ledger Detail, Trial Balance, Accounts Receivable Report and Aged Report.

• Income Taxes: Professional Management will provide to and coordinate with the Association’s CPA in the filing of the Association’s State and Federal income taxes.

• Liens: Provide to the Association’s Attorney documentation to ensure proper filing of liens, monitor on a monthly basis accounts held by legal counsel. All delinquent accounts are flagged in order to ensure that the legal process is uninterrupted.

• Reserve Transfers: Make monthly transfer into Reserve Account.

• Special Assessments: Coordinate, bill, collect, monitor and account properly any Special Assessments that the Association may have throughout the year.

• Year- End Financial Statements: Facilitate to the Association’s independent CPA documents a personnel to complete the required type of financial statement.

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